EllisDon is a global construction services company with 15 offices and 4,000+ global employees. They complete over $6 billion of construction per year. Recently, they chose to improve their contract risk review process.
We manually reviewed each tender we received, but we just didn’t have enough people who were qualified or experienced enough to go through those documents
Provision automatically reviews contracts for standard and custom risks, while comparing base documents and supplementary conditions.
From there, Provision automatically creates redline comparisons between document versions, reconciles comments, and highlights changes. Provision also gives EllisDon a chat function to quickly and easily retrieve information from documents, while providing hyperlinked definitions and clause filtering to explain contract language and manage specific clauses.
Provision gives legal teams, project managers, and estimators one central home to manage all contract review and revisions during pre-construction With Provision, multiple teams and users can comment, suggest revisions, and track changes in their contracts and documents in real-time — all while sharing documents and tracking progress from a single source of truth. EllisDon also uses Provision to increase collaboration with external counsel, making it more efficient and cost-effective to work through legal issues.
Provision identifies risks and helps EllisDon manage them early, including risks that EllisDon may not have been aware of or caught with manual review.
EllisDon uses to Provision to find standard contract risks, and to create their own custom risk checklists tailored to specific projects. This allows EllisDon to better understand their contracts, find the risks they care about the most, and address them proactively — before they become costly disputes.
Provision encouraged greater engagement from all team members, ensuring risks were addressed early.
Provision made finding critical information much faster, preventing missed deadlines.
Reconciling supplementary conditions against base documents saves me six hours per contract.
There was one big risk that Provision found that we actually didn’t understand or appreciate. I was able to immediately point to it and go, ‘Hey, here’s what it is, where it is in the document.
By switching from manual contract reviews to Provision, EllisDon has generated meaningful results across every stage of their risk review process.
In Total: $1.8 million CAD per year in project savings from using Provision.
As Ryan Di Lella at EllisDon summarizes:
Provision is indispensable for streamlining contract review, enhancing team collaboration, and proactively managing project risks. It’s a must-have for any firm aiming to reduce disputes and improve operational efficiency.
